Print Management - How To Control Your Print Waste

Research has suggested that the average site-based employee uses 10,000 sheets of paper each year, yet wastes 68% of the paper they use, costing organisations around £30 per person each year on paper alone. It is estimated that 3-5% of a company’s budget is spent on unnecessary print costs. Such as printing duplicates, incorrect files, unnecessary emails and using the wrong print settings. These are just a few of the reasons for the overconsumption of paper and toner in organisations today.

Many schools and public sector organisations operate printing equipment without leveraging Print Management Solutions. Forfeiting the ability to have visibility and control over their printing waste which can help them create efficiencies and capitalise on potential cost reductions of up to 75%.

This overview from Sharp will provide you with some useful tips to reduce your toner and paper consumption to reduce your printing costs and make your printing operations more sustainable.

4 tips to control toner and paper consumption

Create a waste-conscious workforce

Encourage your workforce to adopt conscious printing behaviour by implementing signage and policies throughout your organisation. Download mindful printing posters to hang by your print devices.

Enable print release

Enabling print release on your devices allows users to select which documents they would like to print when they are at the machine. This helps to reduce the number of uncollected print jobs, reduces waste due to accidental printing and makes people think twice before pressing the final button.

Enforce print policies

With print management software you can enforce print policies for your users. Most print jobs do not require a single-sided or coloured print. You can implement and enforce duplex mono printing in your organisation using Print Management  Software.

Track behaviours

Track individual print behaviours with Print Management Software. You’ll get a dashboard to provide a real-time picture of what’s being printed in your organisation. You will be able to see usage and environmental impact trends, allowing you to implement internal policies based on real data.

Sharp are a provider on the Multifunctional Devices and Digital Transformation Solutions Framework. The framework provides a compliant and efficient route to a number of services including print management.

For more information about the framework and how to procure print management solutions please contact the Help Desk:

info@digitaltransformationframework.co.uk

0343 5070 465